Velbok

Velbok is the all-in-one tattoo studio management platform for scheduling, client CRM, deposits, digital consent, invoicing, stock, and in-person card payments — so you spend less time on admin and more time tattooing. Whether you run a solo guest spot, a small team, or a multi-artist shop, Velbok gives studio owners, artists, assistants, and front-desk staff one secure workspace instead of scattered spreadsheets, DMs, and one-off payment links. SCHEDULING BUILT FOR TATTOOING • Multi-artist day and week views with per-artist columns • Colour-coded booking types: consultations, sessions, touch-ups, and more • Live confirmed status on every appointment • Quick booking from the schedule with client details and deposit status on each slot • Service categories and durations tailored to tattoo and piercing workflows • Team invite and role-based access for artists and assistants CLIENT CRM & STUDIO OPERATIONS • Import clients from CSV and keep a searchable client list • Booking history, conduct notes, VIP flags, and linked customer accounts • Artist profiles with public bios, contact details, and portal branding • Stock and supply tracking with supplier links and artist stock requests • Studio dashboard with an at-a-glance view of your day CLIENT COMMUNICATION • Enquiry tickets — clients message your studio from their portal • Share reference photos and get email updates when your team replies • Unified in-app chat between staff and customers • Optional channels for email, SMS, and social inbox (where configured) • Automated booking confirmations, reminders, deposit prompts, and aftercare emails PAYMENTS — POWERED BY STRIPE • Collect deposits at booking with Stripe Checkout links • Send payment links by email and track paid vs pending on the schedule • Create invoices with line items, tax, and Stripe pay links • In-person card payments on Android with Stripe Tap to Pay on supported devices • Connect Bluetooth card readers for countertop POS • Stripe Connect onboarding for studio payouts and artist splits • Automatic paid-status sync — less manual reconciliation DIGITAL CONSENT & COMPLIANCE • Branded tattoo and piercing consent forms with e-signatures • Health screening questions for studio safety and insurance requirements • Generated PDFs stored with a full audit trail, linked to bookings • Customisable consent templates per service category AI STENCIL TOOLS • Upload reference art and generate transfer-ready line stencils • AI and basic stencil engines with before-and-after comparison • Style presets for line work, dotwork, and blackwork workflows • Download print-ready files to speed up design prep CUSTOMER PORTAL Your clients can self-serve online: • View upcoming bookings and appointment details • Pay deposits securely through Stripe • Complete digital consent before their session • Raise enquiry tickets and chat with the studio • Manage their account and security settings BUILT FOR EVERYONE IN THE SHOP Studio owners — admin control, billing, permissions, and multi-artist overview Artists — personal schedule, client notes, stencils, and deposit tracking Front desk — shared calendar, client lookup, and inbox in one place Clients — a simple portal without needing to install the staff app SECURITY & PRIVACY • Secure sign-in and encrypted connections (HTTPS/TLS) • Role-based permissions so staff only see what they need • Privacy notice and account deletion options at velbok.com/privacy • Location and Bluetooth are used only for in-person Stripe payments — not for advertising REQUIREMENTS Velbok is professional B2B software for tattoo and piercing studios. A Velbok subscription and studio account are required. Tap to Pay requires a supported Android device and Stripe Terminal setup. GET STARTED Visit velbok.com for plans and documentation, or sign in with your existing studio account. Support: [email protected] Website: https://velbok.com Privacy: https://velbok.com/privacy Terms: https://velbok.com/terms