FleetFlow: Fleet Compliance

FleetFlow is heavy vehicle compliance software for Australian transport operators. It runs the driver's whole shift — and turns it into the compliance record your business needs. Start the shift, complete your checks, capture the work as it happens. The paperwork builds itself. FleetFlow is made up of two parts: • FleetFlow Mobile App — for drivers and workshop staff • FleetFlow Web Platform — for operators, schedulers and compliance officers Together they give transport operators a connected Chain of Responsibility (CoR) record, supporting Heavy Vehicle Accreditation (HVA), WA HVA, and NHVAS through the transition period. YOUR SHIFT, IN ORDER Start your shift and the app takes you through what's needed, in the right order. Finish the shift and you're clear — nothing chased the next morning, nothing entered twice. • Start and end your shift from your phone • Your checks and forms attach to the shift automatically • Closing odometer captured at shift end, with kilometres worked out for you • Changed trucks during the day? The app handles it and keeps your totals right IN THE CAB • Fit-for-Duty declarations with easy tap-to-complete forms • Pre-Start checks that raise an instant fault report on a failed item • Mass management records for most vehicle combinations, with weighbridge dockets, timestamps and GPS location • Load and Dimension checks with photo verification • Incident reports with photos, location and description • Proof of Delivery with signature capture • Fault reports with photos, GPS and notes — then track the repair through to closure • Scan and upload work diary pages for fatigue record keeping • Toolbox talks delivered to your phone and acknowledged on the spot • Add supporting media from gallery, camera or document scanner • Light and dark mode for comfortable day and night use WORKS ANYWHERE Full functionality out of signal range — depots, regional runs, dead spots. Everything queues and uploads automatically when you reconnect. FOR THE WORKSHOP Complete service and repair records directly on your phone or tablet. Jobs are closed out from the workshop floor, with the full maintenance history attached to the vehicle. THIS APP IS ONE PART OF A BIGGER SYSTEM What drivers capture in the cab flows straight into the FleetFlow web platform, where operators, schedulers and compliance officers can: • Monitor fatigue, mass and maintenance compliance in real time • Manage driver details, licences, medicals, training and competencies • Track vehicle registrations, insurances and service schedules • Review submitted work diary pages and mass records • Manage incidents and faults with automated follow-up reminders • Raise non-conformances and track corrective actions to closure • Conduct internal audits and export audit-ready evidence • Set role-based access for drivers, schedulers, workshop staff and compliance officers ABOUT WORK DIARIES FleetFlow captures and stores images of your written work diary pages as a record-keeping and checking tool. It is not an approved Electronic Work Diary. Drivers must continue to keep their work diary as required by law. GETTING STARTED Your organisation needs a FleetFlow web platform account. Once set up, drivers receive an invitation from their administrator to log in. FleetFlow is built for Australian truck and transport operators of all sizes — from small fleets to multi-depot operations.