Records Retention & Shredding

Stop guessing how long to keep business paperwork - and stop storing boxes of expired records you should have shredded years ago. Records Retention & Shredding provides statutory retention schedules, automated disposal alerts, and audit-ready Certificates of Destruction. STATUTORY RETENTION SCHEDULES (IRS, FLSA, GAAP, HIPAA) - Know the exact legal retention requirements across critical record categories: - IRS Business Tax Returns & Supporting Ledgers: 3-year standard audit window, 6-year substantial omission window, 7-year bad debt & worthless securities benchmark - Payroll & Personnel Documentation: 4-year FLSA, FICA, and EEOC compliance window - Invoices & Accounts Payable / Receivable: 7-year GAAP audit requirement - Bank Statements, Deposit Slips & Cancelled Checks: 7-year UCC dispute protection - Contracts, Leases & Commercial Agreements: 7 years post-termination (statute of limitations) - Corporate Articles, Board Minutes & Bylaws: Permanent retention under state corporate codes - Property Deeds, Mortgages & Capital Improvement Records: Life of asset + 7 years - Clinical & Medical Records: 7 to 10-year HIPAA and state medical board rules - Custom Schedules: Define customized internal document retention rules ARCHIVE BOX & BATCH TRACKING - Register physical archive boxes, filing drawers, off-site storage lockers, or digital vaults. - Record creation date or tax year end. The app automatically computes the exact statutory shred date. - Real-time status indicators show: - "In Retention": Mandatory preservation period is active. - "Eligible to Shred": All statutory obligations satisfied. Safe to dispose. - "Permanent": Never destroy. - "Destroyed": Verified disposal completed with full audit trail. CERTIFICATE OF RECORDS DESTRUCTION (PDF) - Defend your business against spoliation of evidence claims and government audits. - Generate an official Certificate of Destruction & Audit Dossier with one tap: - Organization profile and unique certificate serial number. - Table of disposed boxes, categories, creation dates, and statutory authorities. - Destruction method: On-site cross-cut shredding (DIN 66399 Level P-4+), NAID-certified vendor, or cryptographic wipe (NIST 800-88). - Custodian of records and witness attestation signature blocks. - Compliance certification statement confirming routine disposition under established corporate policy without pending legal holds. 100% PRIVATE & OFFLINE-FIRST - Operates entirely on your local device without accounts or cloud tracking. - Works offline in basement archives and warehouse storage bays. NO RECURRING SUBSCRIPTIONS - Free tier includes up to 25 archive batches and complete statutory guides. - One-time Pro Lifetime upgrade for \$9.99 unlocks unlimited archive batches, custom schedules, and unbranded Certificate of Destruction PDF exports.