TrackFee

TrackFee is the fastest way for schools, coaching institutes, tuition centres, and NGOs to collect fees. Stop chasing parents on WhatsApp manually — TrackFee automates reminders, accepts online payments, issues digital receipts, and keeps a clean ledger of every rupee collected. Why Schools Love TrackFee Cut fee collection time by 70% with automated WhatsApp, SMS, and email reminders Accept online payments (UPI, card, net banking) via Razorpay — money reaches your bank the next day Instant WhatsApp/PDF receipts the moment a parent pays Outstanding fees dashboard — see who owes what, class-wise or student-wise Works for pre-schools, schools, colleges, coaching centres, and NGOs Key Features Student & Parent Management Add students one by one or bulk import from Excel Auto-link students to parents by mobile number Store class, section, admission number, DOB, address, and more in one profile Search students alphabetically across all classes Smart Fee Reminders WhatsApp Business API with Meta-approved templates SMS fallback for parents without WhatsApp Pre-due, due-date, and overdue reminder schedules One-tap "Remind Class" to message every parent with dues instantly Track message delivery, reads, and clicks Online Payments Razorpay integration — UPI, cards, net banking, and wallets Share payment links through WhatsApp Real-time webhook for automatic receipt generation Every payment is matched to the correct student automatically Fee Structure Multiple fee components per class (Tuition, Transport, Exam, etc.) Monthly, quarterly, yearly, or one-time frequencies Partial payments supported with accurate balance tracking Receipts & Reports Auto-generated PDF receipts with school branding Monthly collection reports, class-wise summaries, overdue lists Export reports to Excel or PDF Easy bank reconciliation Team Management Invite staff by email with secure links Roles: Owner, Admin, Staff, Viewer Branch-level access for multi-campus schools Audit log of every action Events Create school events and collect fees for trips, exams, and annual day programs Publish registrations and broadcast updates to parents Track RSVPs in one place Security & Privacy Data encrypted in transit (TLS) and at rest Role-based access control Parents can request account deletion anytime Hosted in India, compliant with RBI/PCI-DSS via Razorpay We never sell your data