Gear Grotto

Gear Grotto: Storage catalogue and inventory, built for the field Gear Grotto is an offline-first app for cataloguing storage and managing inventory. Whether you run a wedding hire business, coordinate live events, or manage a warehouse, you can map where everything lives, pack it out, lend it out, and bring it back—even with no signal. Built for teams on the move • Wedding & event planners: Catalogue décor, linens, florals and AV. Build packing lists per venue or couple. Step-by-step setup tutorials for your crew. • Party & equipment rental: Track what’s out, when it’s due back, and optional rental fees. Scan QR codes to check items in and out on site. • Production & staging: Furniture kits for structures (arches, staging, signage). Attach build manuals and run through tutorials offline backstage. • Warehouses & ops: Units, bays, shelves and floor zones. Containers, condition checks, expiry and restock in one place. What you can do • Storage hierarchy: Organise by units → bays → shelves or floor zones • Containers & furniture kits: Boxes plus structure containers for event builds • Items & QR codes: Attach QR codes for instant scan and lookup from the app-wide scanner • Borrowing & returns: Create borrow sessions, set due dates, scan to lend and return; track what’s still out • Rental tracking: Optional per-item pricing, fees and extensions for hire businesses • Condition tracking: Mark items OK, damaged, broken or missing • Expiry & restock: Set expiry dates and par levels with configurable warnings • Build manuals: Attach PDFs and notes to items; view offline • Tutorials: Step-by-step guides with photos, required items and linked manuals • Packing lists: Filter by category or tag and tick off items as you pack • Inventory check: Work through condition, expiry and restock in dedicated tabs • Receipt import: Snap a receipt and bulk-add items to your catalogue • AI suggestions: Analyse item photos to suggest names, categories and details (review before saving) • Search & filters: Find anything quickly with full search and filters • Categories & tags: Group gear your way for packing and reporting • Photos: Capture and attach photos to items and containers • Team access: Invite users to your organisation with admin or member roles Offline-first All data lives on your device first. Add and edit items without internet; changes sync to the cloud when you’re back online. No need to wait for a connection to keep working.