EquipHub

EquipHub is equipment management software built for shops, contractors, and manufacturers who need one reliable place to track assets, warranties, maintenance, and documentation — from the office or the job site. Stop juggling spreadsheets, photo folders, and paper files. EquipHub keeps every equipment record, photo, document, and deadline in a shared workspace that your whole team can access on mobile and web. WHY EQUIPHUB • One record per asset — name, tag, status, location, photos, and files together • Field-ready mobile app — scan QR tags, capture photos, and update status on the go • Stay ahead of deadlines — warranty, lease, and maintenance dates on your org calendar • Insurance-ready exports — schedules, location inventories, and gap reports from records you already maintain • Team workspaces — everyone works from the same source of truth SCAN & CAPTURE IN THE FIELD Print QR labels linked to live equipment pages. Technicians scan a tag to open the full record in seconds — no hunting through folders or calling the office. Add photos, update location and status, and attach invoices, manuals, and service documents right from your phone. Changes sync instantly to your organization workspace. COMPLETE EQUIPMENT RECORDS Each asset includes the details that matter when something breaks, gets financed, or needs to be insured: • Equipment details — manufacturer, model, serial number, category, and description • Location & status — site, bay, room, and operational status • Warranty & maintenance — expiration dates, service contractors, and repair history • Purchase & financing — dealer contacts, invoices, lease terms, and payment dates • Files & media — photos and documents attached to the equipment record CALENDAR & COMPLIANCE Warranty renewals, lease end dates, and maintenance schedules feed your organization calendar so renewals and audits never depend on a spreadsheet reminder. Get visibility into what is coming due before it becomes a problem. REPORTS WHEN YOU NEED THEM Generate insurance and operations reports from the records your team maintains every day: • Insurance equipment schedules • Location-based inventory • Missing data checklists before underwriting or claims • Financed and leased equipment summaries Built for equipment-heavy teams who need field capture, office review, and exports to stay aligned — without duplicate data entry. GET STARTED FREE Start with the Free plan — no credit card required. Upgrade as your equipment count and team grow. Plans scale from small shops to larger operations with unlimited equipment and team members. WHO IT'S FOR • Repair shops and service businesses • Contractors and field crews • Manufacturers and production teams • Any small business managing tools, machinery, or fleet equipment Download EquipHub and bring your equipment records, field updates, and compliance dates into one intelligent dashboard. Learn more at equiphub.app