CubbyPro

CubbyPro is the all-in-one childcare management platform built for Canadian daycares, Montessori schools, and preschools. From daily check-ins to year-end tax receipts, CubbyPro simplifies centre operations so you can focus on what matters most — the children. Whether you're a centre director managing a busy facility, a teacher tracking daily activities, or a parent staying connected to your child's day, CubbyPro gives you the tools you need in one simple app. ATTENDANCE MADE EASY Digital check-in and check-out with guardian name tracking. Record arrival and departure times instantly. View daily attendance at a glance and generate reports for licensing and compliance. BILLING & INVOICING Create and send professional invoices to families. Set up fee templates, track payments, and manage outstanding balances. Quickbooks integration as well CWELCC COMPLIANCE Purpose-built for Canada-Wide Early Learning and Child Care. Generate FTE and Attendance reports, Fee Cap Reconciliation, Workforce Compliance reports, SFR Expense Mapping, and Monthly Reports of Admission. PARENT COMMUNICATION Keep families informed with real-time messaging between parents and staff. Send centre-wide or class-specific announcements. Share daily activity updates including meals, naps, and photos so parents never miss a moment. CURRICULUM & PROGRESS TRACKING Track child development across four Canadian early learning frameworks — Montessori Primary, Ontario ELECT, Alberta Flight, and BC ELF — with 500+ skill indicators. DAILY ACTIVITY LOGGING Record meals, nap times, diaper changes, outdoor play, and learning activities throughout the day. Add photos to bring the daily experience to life for families. STAFF MANAGEMENT Manage staff schedules, clock-in and clock-out, time-off requests, and classroom assignments. Track RECE certifications and wage compliance for CWELCC reporting. EXPENSE TRACKING Track centre expenses across 20 CRA-aligned categories — from rent and payroll to curriculum, food, training, and more. HST/GST input-tax tracking, receipt attachments, deductibility flags, and recurring expenses. INCIDENT REPORTS Document and manage injury or behaviour reports with severity tracking and director review workflows. Keep parents informed and maintain compliance records. WAITLIST & ADMISSIONS Manage your admissions pipeline from initial inquiry through tours, applications, and enrollment. Track waitlist position and priority to fill spots efficiently. BUILT FOR EVERY ROLE • Directors get a full management dashboard with 40+ tools for operations, finance, staff, and compliance • Teachers get a streamlined view for attendance, daily plans, progress tracking, and parent messaging • Parents get a dedicated portal to view activities, photos, attendance, billing, and message their child's teachers FREE FOR HOME DAYCARES Getting started is free. The Starter plan supports up to 5 children at no cost — perfect for home daycares. Upgrade to Professional or Enterprise as your centre grows.