CAREOPS.AI - Home Health CRM

CAREOPS.AI is the only AI-powered CRM platform built specifically to connect your entire home health workflow — from marketers bringing in referrals, to intake coordinators processing them, to clinicians walking into admission visits. Process 2x more referrals without adding headcount. Your first 50 referrals are free. Proven & Trusted by agencies processing under 100 to 1,000+ referrals per month. STOP LOSING REFERRALS TO SLOW PROCESSING 34% of home health start-of-care visits are delayed. Over 50% of those delays are purely administrative bottlenecks (JAMDA, 2022). That means patients wait, referring partners lose confidence, and revenue walks out the door to competitors who respond faster. CAREOPS.AI solves the ""referral-to-admission"" gap. Process 2x more referrals without adding headcount or burning out your team. What used to take 90 minutes of manual data entry now takes 5-10 minutes of actual clinical review. ★ PROVEN RESULTS Home Healthcare Agencies using CAREOPS.AI have reported: ☆ 30-90 minutes saved per referral ☆ 50-70% faster clinical reviews ☆ Process 2x referrals without adding intake headcount ☆ 10% more weekly marketing rounds ☆ 10-20% census growth in 6 months ☆ Labor cost savings of $60K-$180K annually HOW IT WORKS ★ FOR INTAKE COORDINATORS Stop hunting through 50-page PDFs and toggling between portals. ☆ AI Extraction: We pull 250+ data points (demographics, payor, meds, H&P) in seconds. ☆ Instant Verification: Automatic Medicare eligibility checks in real-time. ☆ Workflow Control: Kanban and list views track every referral from ""New"" to ""Admit."" ☆ Automated Assignment: Routed instantly based on payor, clinical needs, and location. ☆ Compliance: Complete audit trails for every action. ★ FOR MARKETERS & LIAISONS Tools that actually work in the field. ☆ Interactive Map: Visualize 7M+ potential referral sources across the USA. ☆ Route Optimization: Plan field visits to maximize face-time with high-value partners. ☆ Proof of Visit: RoundPic captures GPS-verified photos of facility visits. ☆ Performance Tracking: See your volume, conversion rates, and trends instantly. ☆ Speed: Respond to referral sources in 15 minutes, not 2 hours. ★ FOR ADMITTING CLINICIANS Don't walk into a patient's home unprepared. ☆ Audio Summaries: Listen to comprehensive referral summaries while driving to the visit. ☆ Smart Search: Find any specific patient detail across all documents in seconds. ☆ Mobile Access: Full review capabilities on iPhone and iPad. ☆ Instant Updates: Update status and add notes from anywhere. ★ FOR ADMINISTRATORS Data-driven decision making. ☆ Real-Time Analytics: Monitor intake performance and conversion rates live. ☆ CMS Compliance: Generate exportable Non-Admit Reports in under 2 minutes. ☆ ROI Tracking: Visualize labor cost reductions and census growth. ☆ Scale: Grow your agency without linear headcount growth. ★ KEY DIFFERENTIATION ☆ Unlike generic CRMs, CAREOPS.AI was built by people who have lived your pain. ☆ We are the only platform that unifies marketers, intake coordinators, and clinicians in a single intelligent workflow. ☆ No scattered emails, texts, or phone calls. ☆ Our AI comprehends complex medical information — reading 250+ data points in 60 seconds versus the industry average of 60-90 minutes. ★ BUILT FOR HOME HEALTH Works alongside your EMR. No rip-and-replace. Most agencies are live in under 7 days. HIPAA-compliant. SOC 2 Type II in progress (Vanta). BAA available. Role-based permissions and full audit trails on every action. ★ WHAT TYPE OF AGENCIES DO WE SERVE ☆ Startup: <100 referrals/month ☆ Medium: 100-500 referrals/month ☆ Large: 500-1,000 referrals/month ☆ Enterprise: >1,000 referrals/month Your first 50 referrals are free. Download CAREOPS.AI today. Questions? Email [email protected].