Alaqed Alamin - العقد الامن

The "Secure Contract" (Alaqd Alamin) application is an integrated digital platform for managing real estate, contracts, and leases. It enables the management company to oversee properties, owners, tenants, collections, maintenance, and legal affairs, executing all procedures through a unified and secure system. The application aims to digitize the entire real estate lifecycle—from owner registration and data verification, property and unit addition, and property management contract documentation, to the creation, approval, activation, renewal, or termination of lease agreements, as well as the monitoring of associated financial and operational obligations. The system facilitates the management of owner portfolios, organization of property and unit data, monitoring of occupancy status, and management of management contracts, including service scopes, authorizations, and fees agreed upon with each owner. Owners can also create lease agreements and submit them for review and approval, track properties, units, and tenants, and view revenues, outstanding amounts, arrears, and financial reports related to their real estate portfolios. The application offers tenants a clear digital experience, enabling them to view property, unit, and lease details; review terms and obligations; accept or reject the contract; and track invoices, due payments, notifications, and documents. Depending on the contract status and available permissions, tenants can submit requests for contract renewal, non-renewal, or early termination, as well as submit maintenance requests and track their status through to service completion and request closure. The capabilities of the "Secure Contract" application include: • Registration and management of data for owners, tenants, and property management companies. • Management of real estate portfolios, properties, buildings, and units. • Defining unit status (e.g., available, leased, or under maintenance). • Creating and managing property management contracts, including services, authorizations, and fees. • Creating, reviewing, approving, signing, and electronically authenticating lease agreements. • Linking contracts to owners, tenants, properties, units, and property management agreements. • Managing the lease lifecycle from draft to activation, expiration, or termination. • Managing contract addenda and distributing them to relevant parties for review and approval. • Managing renewal requests, automatic renewals, and non-renewal decisions. • Managing contract termination requests, financial settlements, and unit handover procedures. • Automatically generating rent schedules, payment due dates, and invoices. • Recording and tracking payments, arrears, discounts, and financial settlements. • Sending alerts regarding payment dates, contract expirations, and required actions. • Receiving maintenance requests. • Tracking work orders and execution status. • Managing notices, claims, escalations, and legal cases. • Linking legal actions to contracts, tenants, and outstanding balances. • Generating financial, operational, legal, and property performance reports. • Providing dashboards displaying occupancy, revenue, arrears, contracts, and requests. • Applying access permissions based on user roles. • Logging all actions and modifications in a comprehensive audit trail. • Supporting notifications, electronic authentication, and integration with external entities as needed. The "Secure Contract" application helps consolidate data regarding properties, contracts, tenants, payments, and maintenance onto a single platform, eliminating reliance on paper documents, spreadsheets, and disparate systems. It also enhances transparency among all parties, minimizes errors and delays, boosts collection efficiency, accelerates approvals, streamlines maintenance operations, and improves legal and operational follow-up.