Visitor Management System

The Visitor Management System ensures a secure and seamless visitor experience with a modern and simple cloud-based solution and it is free for now. VMS by FellaFeeds helps smoothen the workflow for the enterprise in an effortless manner. This smart way of managing visitors solve the everyday hassles of enterprises in maintaining records and ensuring security. It is a fully customisable tool with features crafted keeping in mind the needs of all workplaces with large number of visitors each day. With a digital visitor management system, there is complete data on every visitor that has ever been to a facility, and that data can be mined to get the relevant information.On the other hand, it helps employees to be more efficient by removing all hindrances from affecting their productivity. Features of VMS by FellaFeeds FellaFeeds has designed a Visitor Management System for companies to smoothly manage the inflow and outflow of visitors. Self-service visitor check-in/check-out take seconds. There is OTP verification for a more secure management system. Real-time visitor logs gets stored which can be easily monitored from the dashboard. The dashboard is smartly configured and is fully customizable in terms of appearance and fields of the registration process. The printed ID provided to the visitor on registration helps the host/concerned person to recognize them quickly. The host gets notified when their expected guest visit which reduces all the time involved in coordination between the visitor, receptionist and host. The best part of this VMS is that the visitor check in & check out procedure works offline. Internet connectivity does not hinder the flow of registration The host where they can prepone, postpone, cancel, modify appointments. The check-out process is very quick with a simple QR scan. Capturing visitor feedback on check-out helps to understand their experience and improvise it. Process - CHECK IN On arrival, the visitor is presented with a tablet to initiate the check-in process at the reception. The screen displays two options - CHECK IN & CHECK OUT. As he taps on the Check In option, he is asked to enter his mobile no. or email id and verify it with OTP. On verification, the guest will have to enter details like his/her name, the name of the company/department, purpose of visit, host name, etc. This is a customizable screen to suit the requirements of the business. Upon submission, the tab camera opens for the visitor to click his/her picture. Finally the visitor has to read the terms and conditions and put his signature. Meanwhile, the guest arrival email is sent to the host In case of a pre-registration of the guest done by the host, he/she will already have the QR code on email which can be scanned directly. CHECK OUT Once the meeting is done, the visitor can scan the QR code on the badge to check out. Next, a feedback form appears that helps to gauge the visitor experience within the company premises. Benefits - Visitor Management System maximises front desk’s efficiency and streamline operations by allowing the receptionist to work on other things while the visitors register themselves. Managing visitor’s access is challenging in modern organisations today. VMS by Saves time of both employers/employees and visitors with quick pre-registration and on-spot registration process. An instant notification is sent to the host as the guest checks in, thereby saving a lot of time. Better security with all details and time records of entry and exit, verified phone numbers and image of the visitor. VMS allows your company to “Go Green” and cut down on the use of paper. Real-time and advanced analytics ensure security and administration department to track and manage the visitors effectively. Visitor badge are help employees easily recognize the visitor and It deters any kind of forgery. Visitor feedback on check-out helps companies to understand their loopholes and work on it.