WhenWeFree: Free Time Planner Live

WhenWeFree isn't a work scheduling app. It's what happens after your shift ends. When you work irregular hours — nights, earlies, weekends, rotating rotas — finding time to actually see your friends feels impossible. Everyone's on a different pattern. The group chat becomes 40 messages of "I'm on nights" and "I'm on an early" and nothing ever gets planned. WhenWeFree fixes that. Everyone in your group adds the days they're free. WhenWeFree instantly shows you the days you all have off together. Then you make a plan. That's it. HOW IT WORKS Create a group in seconds Share one invite link with your crew Everyone taps their free days on a simple calendar See instantly when your whole group is available Create a confirmed plan with time, place and RSVP No spreadsheets. No back-and-forth. No chaos. THIS IS NOT A ROTA APP WhenWeFree is not for managers building work schedules. It's not a shift planner, a timesheet tracker, or an employee tool. It's a free time organiser — built specifically for people whose free time is hard to find. BUILT FOR PEOPLE ON IRREGULAR SCHEDULES NHS and healthcare workers Retail and hospitality staff Railway and transport workers Emergency services Police and fire service Anyone on a rota, shift pattern, or irregular hours If your days off are never the same two weeks running, WhenWeFree was built for you. FREE FEATURES Group availability calendar — see shared free days at a glance Instant overlap detection — know immediately when everyone's available One shareable invite link — get your crew set up in seconds Confirmed events with time slots, locations and categories RSVP tracking — see who's coming at a glance Up to 3 groups, 5 members per group, 4-week availability window Light and dark mode No account required to get started PREMIUM FEATURES Unlock more with WhenWeFree Premium: Unlimited groups and members 12-week availability window — plan further ahead Google Calendar sync — auto-import your calendar to mark your free days Calendar export — push confirmed plans straight to Google Calendar Custom invite links Event categories and RSVP deadlines Priority support WHY WHENWEFREE IS DIFFERENT Every other app in this space is built for managers scheduling shifts. WhenWeFree is built for the people working those shifts — and trying to have a life around them. Your days off are precious. Finding the ones that overlap with your whole group shouldn't take a week of messages. Get started in seconds. No account needed. Share a link. See when you're all free. Group planner for NHS staff, retail workers, hospitality teams, railway workers, emergency services, and anyone who works a rota.